Accounting and Administrative Assistant
Company: L H Hayward & Company
Location: New Orleans
Posted on: May 27, 2023
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Job Description:
Answer and direct incoming phone calls, take messages and
provide accurate information as needed.Act as the primary contact
for all incoming company inquiries, general info, customer
inquiries and all other general correspondences via phone, email,
or website.Greet and welcome visitors in a warm and friendly
manner, ensuring they feel comfortable and valued, while ensuring
company safety protocols are maintained.Keep updated records and
databases of visitors, clients, and contacts, ensuring accuracy and
confidentiality.Handle incoming and outgoing mail, packages, and
deliveries, distributing them to the appropriate departments or
individuals.Maintain confidentiality of sensitive information and
handle inquiries or requests with professionalism and
discretion.Enter all customer complaints into the quality control
database.Maintains and updates filing system both physical and
electronic. Retrieves information from files when needed.Drafts
written responses or replies by phone or e-mail when necessary.
Responds to regularly occurring requests for information.Orders
company uniform apparel and employee lunches as needed.Assist with
basic bookkeeping tasks such as data entry of transactions.Make
copies of checks that come in mail, save copies for back up when
posting to customer accounts. Forward original checks to be
deposited into our bank.Print bank reports to see what monies came
in, research vendor portal to get payment information and post
payment to customer accounts. Scan all customer check stubs and
payment documentation.Back-up accounting staff as needed.Assists
all members of management and other co-workers with any
administrative support or special projects as needed.Collaborate
with colleagues to contribute to a positive and supportive work
environment.Perform other duties as assigned by supervisors or
management.
Keywords: L H Hayward & Company, New Orleans , Accounting and Administrative Assistant, Accounting, Auditing , New Orleans, Louisiana
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