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Sales Administrative Assistant

Company: Hilton
Location: New Orleans
Posted on: February 16, 2020

Job Description:

Assist Managers with all typing as it pertains to correspondence, memos, hotel forms, etc., and handles distribution of same for Mid/Small Meetings Team or Convention Team. To act as hotel contact for all accounts in the absence of the Manager.

What will I be doing?

  • Type correspondence / data spreadsheets by utilization of a personal computer to include Proposals for respective managers, faxing for respective managers, scanning down turnover. Sales Kits (Microsoft Word / Excel and Delphi programs) Internet research. E-mail by utilization of personal computer. Cut Files (makes/purge files). Make reservations for site/gold cards, transportation requests, restaurant requests, Group history, and Site inspection notification for respective managers. Turnover for respective managers to include Rate Matrix (only on basic group information - Manager to forecast pickup), check meeting space for 1 st option, commission/rebate/housing/subsidy memo (Fast Pay - Helms Brisco/Conference Direct), memo routed for signatures, check UDF fields to make sure cutoff dates, rebates, comp, discount are entered, turnover checklist, credit application for "A" account - send to NSO. Phone Coverage when scheduled when Receptionist is out of office, Make copies, Filing/File Room, Merge Contracts, definite contract, & documents for respective managers, check and get keys for VIP's arrival for respective managers, Packages and FedEx, Sales Kits for respective managers. Check site rooms for respective managers. Distro when scheduled.
  • Promptly answer telephone calls using clear English. Take clear and accurate messages in the absence of the managers. Trace and follow up on paper work distributed by manager.

  • Filing correspondence in the appropriate Sales files.

  • Distribution Sort and distribute mail to the entire Sales office (as scheduled).

Keywords: Hilton, New Orleans , Sales Administrative Assistant, Administration, Clerical , New Orleans, Louisiana

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