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Secretary

Company: North Oaks Health System
Location: Hammond
Posted on: February 25, 2021

Job Description:

Status: Part Time
Shift: Monday - Friday 16 hours per week
Exempt: No
Summary:Provides a variety services and support for the Radiology School
Other information:1. Previous Experience preferred: Need to have basic computer skills including Microsoft Office Suite, Power point and basic Data entry. Professional organization skills required. Excellent communication skills required. High degree of multitasking required. High School diploma or equivalent required.
2. Physical Demands: Strength: Sedentary Push: Occasionally Pull: Occasionally Carry: Occasionally Lift: Occasionally Sit: Constantly Stand: Occasionally Walk: Occasionally
Responsibilities:1. Data entry as required by the Program Director, Clinical Coordinator and Instructors; including school handbook, applications, catalog, policies, forms, documents, calendars, flyers, announcements, course materials, tests, correspondence, resumes, and any other special assignments.
2. File and maintain Program and North Oaks Health System information.
3. Process all contracts with clinical affiliates and instructors.
4. Provide phone coverage for school staff and faculty.
5. Provide information about the program to the general public in person, by mail, email and telephone.
6. Order all educational, office, kitchen and janitorial supplies.
7. Responsible for errands outside the office involving school operations.
8. Maintain student attendance log.
9. Maintain illness log for students.
10. Oversee and maintain operation of computers, office and building equipment.
11. Maintain school library catalog and checking out of resources.
12. Responsible for maintaining information on bulletin boards and birthday calendar.
13. Take minutes for Clinical Instructor, Faculty and Advisory Committee meetings.
14. Assist in planning school events such as meetings, graduation, pre-entrance testing, applicant interviews, conventions and other school activities.
15. Coordinate travel for school personnel.
16. Collect tuition payments and maintain payment records. Deposit monies into appropriate accounts
.17. Responsible for financial record keeping and payment of invoices for the school.
18. Process required paper work for Louisiana Rehab Services and Veterans Administration students.
19. Assist Clinical Coordinator in scheduling appointments for incoming and current students. This includes TB Testing, Rehab physical, general orientation, CPR, Medical Terminology, Patient Services Orientation, etc.
20. Order supplies for students such as lead markers and personnel monitors as required.
21. Disperse information to incoming students regarding tuition deposits, textbooks, uniforms, etc.
22. Maintain confidential student records.
23. Maintain all applicant information.
24. Follows North Oaks Health System's Compliance Program and all federal and state regulatory guidelines.

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Keywords: North Oaks Health System, New Orleans , Secretary, Administration, Clerical , Hammond, Louisiana

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