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Office Administrator

Company: Albert Architecture & Urban Design
Location: New Orleans
Posted on: June 24, 2022

Job Description:

Albert Architecture is a full service architectural and engineering firm located in New Orleans with projects across the country. Albert Architecture is seeking an office administrator with a minimum of 5 years of experience working with an architecture, engineering, or design firm. Responsibilities include:

  • Coordinate activities throughout the firm to ensure efficiency and compliance with company policies
  • Manage agendas, travel plans, and appointments for firm leadership and staff
  • Mange emails, mail, social media, packages, phone calls, and other forms of communication
  • Manages accounts payable and receivables
  • Support bookkeeping and budgeting procedures for the firm
  • Create and update databases and records for financial information, office budget, and personnel data
  • Track and replace office supplies as necessary to avoid interruptions in operations
  • Assist with preparation of proposals and presentations
  • Assist office staff whenever there is a need
  • Assist with human resources initiatives
  • Assure firm and professional licenses and registrations are current
  • Assuring firm insurance policies are renewedQualifications
    • Bachelor's degree
    • Minimum 5 years of experience within an architecture, engineering, or design firm
    • Proficient in QuickBooks and Core software (preferred)
    • Proficient in Microsoft Office and Adobe Suite (preferred)
    • Excellent communication & skills (written and oral)
    • Technical of how architecture firm operates
    • Experience preparing winning proposalsSalary
      • Based on experience

Keywords: Albert Architecture & Urban Design, New Orleans , Office Administrator, Administration, Clerical , New Orleans, Louisiana

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