Office Manager

Company: The University of New Orleans
Location: New Orleans
Posted on: May 24, 2023

Job Description:

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

You must complete all required portions of the application and attached the required documents in order to be considered for employment.

Department
Administration Division

Job Summary

Job Description

The Department of Public Safety of the University of New Orleans is seeking an experienced professional to fill the role of Office Manager in UNO's campus Police Department.

65% The Office Manager will be responsible for managing the day to day operations of the parking division; including, but not limited to issuing parking decals to the campus community, preparing quotations for submission for the ordering of parking decals, parking passes, parking hangtags; entering data into the computer system to used to track/inventory parking decals; maintain proper inventory of parking decal stock; oversee parking appeals which are forwarded from Student Affairs; maintain the online parking regulations manual.

10% The Office Manager shall act as the department's primary timekeeper. This shall include completing and submitting timesheets to payroll, as required; maintain up to date computer entries for department members time; filing department timesheets internally, as required; maintain leave slip records and ensure they are properly completed by supervisors; perform quarterly overtime budgetary audits, or as required by a supervisor.

5% The Office Manager shall be responsible for ordering office supplies for the department operations and the parking division operations, including supplies for all printers, copiers and fax machines.

5% The Office Manager shall be responsible for properly preparing and regularly updating reports related to parking citations issued, voided tickets and ticket appeals.

5% The Office Manager shall be responsible for submitting the monthly vehicle fuel/mileage report as required by the State of Louisiana Division of Administration.

5% The Office Manager shall act as a backup administrator, as needed, for the Fleet Commander fuel accounting system. This shall include preparing reports related to the cost/usage of fuel for police vehicles.

5% The Office Manager shall perform other administrative office tasks as assigned by a supervisor.

Required Qualifications:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

Desired Qualifications:

At least one year of experience entering payroll records for ten or more employees.

At least one year of experience auditing internal financial records.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;
• Diversity Statement (required for all Faculty positions and any Staff position of Assistant Manager and higher).
  
  See Diversity Statement instructions by clicking this link: https://www.uno.edu/careers/diversity-instructions
  
  Applications that do not include the required uploaded documents may not be considered.
  
  Posting Close Date
  This position will remain open until filled.
  
  Note to Applicant:
  
  Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
  
  References will be contacted at the appropriate phase of the recruitment process.
  
  This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
  
  As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
  
  The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.

Keywords: The University of New Orleans, New Orleans , Office Manager, Administration, Clerical , New Orleans, Louisiana