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Administrative Program Specialist-A

Company: State of Louisiana
Location: New Orleans
Posted on: May 18, 2019

Job Description:

Education - Bachelor's Degree Skills - Computer Skills Supplemental Information These vacancies are located in the Harvey, La office of Disability Determinations Services. These vacancies may be filled as probational appointments. The maximum salary for the Administrative Program Specialist is $68,099. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level. This position may supervise two Administrative Coordinator 3 positions. Individuals selected for positions with the Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience (including a detailed description of your duties) on your official State application. (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed) Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be ed as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. International degrees will require that an equivalency statement be submitted with your application by the closing date of this posting. Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior toing to this posting, it may result in your application not being considered. Applicants without current test scores can to take the test here. To for this vacancy, click on the 'Apply' link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account. Below are the most common status messages and their meanings. Application received - Your application has been submitted successfully. Checking for required test score - We are making sure you have an active, passing score for the required written test. Written Exam - See History - Click on the History link for test results. Candidates with an active, passing score will designate as 'Pass'. Candidates with a failure on the written exam designate as 'Fail'. If no information is present, you have no present written exam results. Evaluating experience - Your application is being reviewed to ensure you meet the minimum qualifications for the position. Minimum Qualification Review - See History - Click the History link for the results of your application review. Passing candidates will designate as 'Pass'. Failing candidates will designate as 'Fail'. Eligible for consideration - You are among a group of applicants who MAY be selected for the position. Eligible Pending Supplemental Qualification Review - Only candidates meeting the supplemental qualification will be eligible for referral. Referred to hiring manager for review - Your application has been delivered to the hiring manager. You may or may not be called for an interview. Position filled - Someone has been selected for the position. Position canceled - The agency has decided not to fill the position. The State of Louisiana only accepts online applications. Paper applications will not be accepted. Computer access is available at your local library, at local Louisiana Workforce Commission Business Career Solutions Centers (Download PDF reader), and at the State Civil Service Testing and Recruiting Center at 5825 Florida Boulevard, Room 1070, Baton Rouge, LA 70806. If you require an ADA accommodation, please contact our office at ************** or Toll Free: ************** during business hours for itional assistance. (Please note: Libraries and LWC centers cannot provide in-depth assistance to applicants with limited computer skills; therefore, we suggest that such applicants have someone with computer proficiency accompany them to these facilities to assist with the computer application process. Also, no State Civil Service employees are housed at the libraries or LWC centers to answer specific questions about the hiring process. Such questions should be directed to the State Civil Service Testing and Recruiting Center at the phone numbers above or by visiting the office on Florida Blvd. where assistance is available. Information is also provided on our job seeker website at ****************************************** DCFS is an 'Equal Opportunity Employer' and Louisiana is a 'State as a Model Employer for People with Disabilities' For further information about this vacancy contact: Hilangela E. Webb DCFS/DDS 2150 Westbank Expressway STE 709 Harvey, La *************-6312 ************************ Qualifications MINIMUM QUALIFICATIONS: A baccalaureate degree. SUBSTITUTIONS: Six years of full-time work experience in any field may be substituted for the required baccalaureate degree. Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows: A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree. 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree. 60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree. 90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree. 120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree. College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree. NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission.

Keywords: State of Louisiana, New Orleans , Administrative Program Specialist-A, Administration, Clerical , New Orleans, Louisiana

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