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Office Administrator

Company: Boeing
Location: New Orleans
Posted on: February 15, 2020

Job Description:

At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you ll learn and grow, contributin to work that shapes the world. Find your future with us. Boeing Defense Systems, Space Launch System Program Chief Engineer and team in New Orleans, LA is seeking an Office Administrator (Level C), who will be instrumental in achieving business objectives through high quality administrative support. This position does include basic relocation assistance. Position_Responsibilities * Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement * Collect and compile data to provide visibility of status for traveler's review and/or signature * Manage and coordinate executive calendars and schedule meetings, as requested * Plan and coordinate events to include room logistics, meeting invites, and catering * Stay current and knowledgeable on cost policy (allowable versus unallowable charges), travel policy, and catering menus * Order special ergonomic equipment and general office supplies, adhering to the One Boeing Cabinet Policy * Track and maintain information relative to department and business operations * Verbally communicate a wide variety of information to multiple audiences * Track and maintain designated conference room schedules for availability and efficient use of resources * Customer interfacing and customer event planning, coordination, logistics and execution * Obtain visitor badges for guests as required for NASA facility * Update and maintain various Distribution Lists * Work under limited supervision Employer will not sponsor applicants for employment visa status. Basic_Qualifications_(Required_Skills/Experience) * This position must meet Export Control compliance requirements, therefore a US Person as defined by 22 C.F.R. * 120.15 is required. US Person includes US Citizen, lawful perm resident, refugee, or asylee. * Must have experience with Microsoft Office (Word, PowerPoint, Excel, Outlook). * Self-motivated and comfortable working in a busy and dynamic environment with competing priorities * Preferred_Qualifications_(Desired_Skills/Experience) o At least one year of experience managing schedules and calendars for leadership o Clear and concise written and oral communication skills o Ability to prioritize requests effectively and efficiently and work with a sense of urgency o Experience making domestic and/or international travel arrangements and generating expense reports o Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals o Experience ordering and maintaining office supplies * Typical_Education/Experience Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.). Relocation: This position does offer basic relocation. Drug_Free_Workplace Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. Location New OrleansLouisianaUnited States Experience Level Individual Contributor - C Job Type 6 Travel 0 US Person Status Required? 0 Contingent Upon Program Award? 0 Union Boeing Defense Space and Security

Keywords: Boeing, New Orleans , Office Administrator, Other , New Orleans, Louisiana

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