Lead File Clerk
Company: Department of Veterans Affairs
Location: New Orleans
Posted on: January 12, 2021
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Job Description:
* Videos Videos * Duties Help Duties Summary The Lead File Clerk
serve as the Lead Scanning specialist for the Health Information
Management File Room/Scanning Unit at the VA Medical Center New
Orleans, LA. The incumbent will index each scanned document into a
SQL database which will be accessed via CPRS GUI tools, associate
each scanned document with the correct patient's CPRS record
appropriate TIU document, assign the appropriate document-named
nomenclature, alert all providers and clinical staff. Learn more
about this agency Responsibilities Duties and responsibilities
include: * Serves as Acting Supervisor, Health Information
Management File Room/Scanning Unit, during periods of absence.*
Resolves simple, informal complaints of employees referring others
to the supervisor.* Reports to supervisor on performance, progress
and training needs of employees.* Promptly informs Supervisor of
any unusual complex or problem situations confronting the daily
unit operations that cannot otherwise be resolved.* Sorts loose
medical record documents received daily; scans and indexes
materials accordingly, on a timely basis and within established
guidelines; and makes the proper disposition of documents.*
Distributes and balances the workload among employees in accordance
with established work flow or job specialization, assure timely
accomplishment of the assigned workload, and assure that each
employee has enough work to keep busy.* Keep in touch with the
status and progress of work and make day- to- day adjustments in
accordance with established priorities, obtaining assistance from
the supervisor on problems that may arise, such as backlogs which
cannot be disposed of promptly.* Estimate and report on expected
time of completion of work and maintain records of work
accomplishments and time expended and prepare production reports as
requested.* Instruct employees in specific tasks and job techniques
and make available written instructions, reference materials and
supplies.* Give on the job training to new employees in accordance
with established procedures and practices. Work Schedule: Monday -
Friday, 7:30am - 4:00pm Telework: Not Available Virtual: This is
not a virtual position. Position Description/PD#: Lead File
Clerk/PD05700A Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required Travel Required Not
required Supervisory status No Promotion Potential None * Job
family (Series) 0305 Mail And File * Requirements Help Requirements
Conditions of Employment * You must be a U.S. Citizen to apply for
this job* Designated and/or random drug testing may be required*
Selective Service Registration is required for males born after
12/31/1959* You may be required to serve a probationary period*
Subject to background/security investigation* Selected applicants
will be required to complete an online onboarding process
Qualifications To qualify for this position, applicants must meet
all requirements by the closing date of this announcement,
01/14/2021. You may qualify based on your experience and/or
education as described below: * Specialized Experience: You must
have one year of specialized experience equivalent to at least the
next lower grade GS-4 in the normal line of progression for the
occupation in the organization. Examples of specialized experience
would typically include, but are not limited to: Knowledge and
skill in operating a personal computer or computer terminal using a
standard typewriter style keyboard with additional function keys to
produce work accurately and efficiently. Knowledge of manual and
computerized information systems in order to audit, review and
analyze data. Knowledge of content and format of medical and
administrative records to assure the documents are indexed to the
correct document title and system of records.Ability to communicate
orally and in writing with individuals from varied backgrounds.OR,*
Education: Applicants may substitute education for the required
experience. To qualify based on education for this grade level you
must have 4 years of education above high school.OR,* Combination:
Applicants may also combine education and experience to qualify at
this level. You must have an combination of specialized experience
and education beyond .. You will be rated on the following
Competencies for this position: * Conscientiousness* Flexibility*
Integrity/Honesty* Planning and Evaluating Experience refers to
paid and unpaid experience, including volunteer work done through
National Service programs (e.g., Peace Corps, AmeriCorps) and other
organizations (e.g., professional; philanthropic; religions;
spiritual; community; student; social). Volunteer work helps build
critical competencies, knowledge, and skills and can provide
valuable training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience. Note: A full year of work is
considered to be 35-40 hours of work per week. Part-time experience
will be credited on the basis of time actually spent in appropriate
activities. Applicants wishing to receive credit for such
experience must indicate clearly the nature of their duties and
responsibilities in each position and the number of hours a week
spent in such employment. Physical Requirements: The work involves
considerable walking, standing and bending in searching from
various files. There is occasional lifting and carrying of such
items as record boxes and bulky files. For more information on
these qualification standards, please visit the United States
Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if
you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department
of Education from accredited colleges, universities, schools, or
institutions may be used to qualify for Federal employment. You can
verify your education here: http://ope.ed.gov/accreditation/. If
you are using foreign education to meet qualification requirements,
you must send a Certificate of Foreign Equivalency with your
transcript in order to receive credit for that education. For
further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Keywords: Department of Veterans Affairs, New Orleans , Lead File Clerk, Other , New Orleans, Louisiana
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