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Document Control Coordinator

Company: System One
Location: New Orleans
Posted on: March 17, 2023

Job Description:

Primary Position Purpose: The role will be responsible for the following key areas:

  • Leads and manages a project Document Management effort to analyse, recommend, map and implement information and documentation work processes and data flows through to full customer turnover.
  • Works with Project teams, contractors, suppliers, and other stakeholders to ensure procedures and work processes are delivering the level of information required.
  • Leads the training, implementation, assessments, and improvements associated with Document Management
  • Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams.
  • Establishes procedures and work instructions for document development, distribution and retention.?Ongoing implementation, development, and improvement of workflow processes.
  • Creates quality monitoring methods and processes to monitor data entry accuracy.
  • Interfaces with internal and external customers on a routine basis
  • Establishes records formats as required by contract and storage requirements/methods.
  • Coordinates development of project turnover and archival plan. Responsibilities, Duties and Expectations The key accountabilities for this role include:
    • Sets up and maintain records/data management system to capture all records control requirements, including maintenance of files, quality assurance, information conversions, and systems automation.
    • Develops policies and procedures for records/data management system.
    • Manage file structure of various internal project teams as well as external partners and vendors.
    • Ensure file accessibility is restricted to approved team members accordingly.
    • Ensure current revision of each document is available for viewing and use.
    • Develop system to archive and lock down past out-of-date revisions.
    • Ensures software compliance with contractual requirements.
    • May serve as liaison with corporate IT as the site software representative. Qualifications / Skills / Experience ESSENTIAL
      • 4 years minimum experience in Document Control or equivalent
      • Ability to work independently and serve various teams
      • Strong written and verbal skills
      • Strong Communication Skills
      • Strong interpersonal relationships with peers, senior management, and external contacts regarding the role s functional areas of expertise DESIRABLE
        • Secondary Education. 2+ years
        • Experience with DOORS software
        • Experience with Oracle Software
        • Experience with Microsoft Teams Software Relationships: This position is based in New Orleans, LA and will report to the senior management team, including Divisional Managers, may provide additional direction and duties from time to time. Clear communication and interpersonal skills are necessary as direct contact with clients, prospective clients, and production team is an important aspect of this position. It is your responsibility to ensure that the Company s values and interests are maintained during all internal and external communications. Working Conditions:
          • This role will require minimal travel ( 10%).
          • Operating in marine manufacturing facilities, there may be exposure to dust, fumes, airborne particles, temperature extremes, and elevated noise levels. All health, safety, environment, and quality policies must be followed to protect yourself, your work colleagues, and the environment.
          • Employees must regularly lift and/or move up to 25 pounds, and frequently lift and/or move more than 50 pounds.

Keywords: System One, New Orleans , Document Control Coordinator, Other , New Orleans, Louisiana

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