Accounts Payable
Company: NOPSI Hotel, New Orleans
Location: New Orleans
Posted on: May 27, 2023
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Job Description:
About Us: Situated in the heart of New Orleans, NOPSI Hotel is a
1920s-era building re-imagined as a 217-room hotel featuring 76
suites. The hotel features a world class rooftop bar and pool, the
only gin bar in New Orleans and a locally celebrated restaurant.
Known for nightly entertainment, robust cocktail program and unique
history, NOPSI Hotel is a destination for visitors and locals
alike. Dryades Ballroom, the 4,000 square foot industrial elegant
venue, is a featured location for weddings and social events. NOPSI
Hotel is a member of historic hotels worldwide , which is dedicated
to promoting heritage and cultural travel to prestigious historic
treasures. The hotel is centrally located making it easy to get to.
Employees at The NOPSI enjoy complimentary meals with each shift,
discounts at local businesses as well and transportation discounts.
Don't meet every single requirement of this job? Studies have shown
that women and people of color are less likely to apply to jobs
unless they meet every single qualification. At HEI we are
dedicated to building a diverse and inclusive workplace, so if
you're excited about this role but your experience doesn't align
perfectly with every qualification in the job description, we
encourage you to still send in your information. You may be the
perfect candidate for this or for other roles within our
organization! We value U.S. military experience and invite all
qualified military candidates to apply. Overview:Assist Director of
Finance in directing the financial activities of the hotel,
safeguarding the assets, and preparing all financial reports in
accordance with generally accepted accounting principles and HEI
Hotels and Resorts Standards.Responsibilities:File and distribute
credit card cancellations, bulletins and credit warnings. Process
and follow-up on all returned checks accepted as cash paymentEnsure
excellent service and guess correspondence with credit card and
payment inquiries.Reconcile bank account with daily cash
reconciliation journal; validate deposits in transit; reconcile
bank accounts monthly to General Ledger.Reconcile credit card
back-up to General Cashier Summary and inform Controller of any
discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain
accurate and legible logs for all credit cards. Reconcile credit
cards monthly to General Ledger.Set up new vendor accounts in
accordance with established policyVerify that purchasing procedures
are followed, i.e.: purchase order price compared to invoice price,
purchase order quantity compared to invoice quantity, ensure that
the purchase order number is valid. Maintain an accurate, up to
date Purchase Order Log.Route invoices with purchase order attached
to department heads and Executive Committee members for approval.
Ensure account coding is accurate and all invoices are being
returned on a timely basis.Process all approved invoices for
payment - ensure all appropriate signatures and back-up
attached.Pay all hotel invoices in a timely manner- ensuring
accuracy of amount paid, account coding, invoice extension and that
all discounts are taken.Reconcile outstanding checks with AP aging
report, monthly.Handle all vendor inquiries and reconcile vendor
statements.Maintain open invoices file, paid invoices file and
voided check file in an organized and up-to-date manner.Interface
checks and submit a log of all manual checks to the Controller
Participate in Monthly closingComply with attendance rules and be
available to work on a regular basis.Perform any other job related
duties as assigned.Qualifications:B.S. in Accounting or Hotel
Management preferred.Experience in Hotel or Hospitality related
Finance and Accounting.Strong organizational skills with attention
to detail.Ability to compile facts and figures.Must be computer
savvy and have the ability to operate personal computer and
calculator.Experience with Microsoft office software is
required.Effective verbal and written communication skills. Ability
to adapt communication style to suit different audiences, such as
effectively communicating with supervisors, coworkers, public
etc.Benefits:HEI Hotels and Resorts is committed to providing a
comprehensive benefit program that offers you choices for your
physical, mental and financial wellness, creating value in your
most important investment - you!For your physical and mental
wellness we offer competitive Medical and Dental programs through
Anthem Blue Cross Blue Shield as well as Vision insurance programs
through EyeMed. Our Vacation, Sick and Holiday programs are
available for you to rejuvenate with time off. For your financial
wellness, HEI provides a wide array of coverage, including
Supplemental, Spousal and Child Life insurance as well as Short and
Long-Term Disability plans. Our 401(k) Savings Plan with matching
funds, and discounts through our 'YouDecide' and Hotel Room
Discount programs provide additional incentives for choosing HEI as
the employer of your future. Specific details and eligibility of
these programs vary by location and employment status.Work today,
get paid today! We proudly partner with DailyPay, a voluntary
benefit that allows our associates access to their earnings when
they want them.HEI Hotels and Resorts is an equal opportunity
employer. We evaluate qualified applicants without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, veteran status, and other legally protected
characteristics.
Keywords: NOPSI Hotel, New Orleans, New Orleans , Accounts Payable, Other , New Orleans, Louisiana
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