Sales Administrative Assistant
Location: New Orleans
Posted on: January 18, 2020
Assist Managers with all typing as it pertains to correspondence,
memos, hotel forms, etc., and handles distribution of same for
Mid/Small Meetings Team or Convention Team. To act as hotel contact
for all accounts in the absence of the Manager.What will I be
- Type correspondence / data spreadsheets by utilization of a
personal computer to include Proposals for respective managers,
faxing for respective managers, scanning down turnover. Sales Kits
(Microsoft Word / Excel and Delphi programs) Internet research.
E-mail by utilization of personal computer. Cut Files (makes/purge
files). Make reservations for site/gold cards, transportation
requests, restaurant requests, Group history, and Site inspection
notification for respective managers. Turnover for respective
managers to include Rate Matrix (only on basic group information
Manager to forecast pickup), check meeting space for 1stoption,
commission/rebate/housing/subsidy memo (Fast Pay Helms
Brisco/Conference Direct), memo routed for signatures, check UDF
fields to make sure cutoff dates, rebates, comp, discount are
entered, turnover checklist, credit application for A account send
to NSO. Phone Coverage when scheduled when Receptionist is out of
office, Make copies, Filing/File Room, Merge Contracts, definite
contract, & documents for respective managers, check and get keys
for VIPs arrival for respective managers, Packages and FedEx, Sales
Kits for respective managers. Check site rooms for respective
managers. Distro when scheduled.
- Promptly answer telephone calls using clear English. Take clear
and accurate messages in the absence of the managers. Trace and
follow up on paper work distributed by manager.
- Filing correspondence in the appropriate Sales files.
- Distribution Sort and distribute mail to the entire Sales
office (as scheduled).What are we looking for?Since being founded
in 1919, Hilton has been a leader in the hospitality industry.
Today, Hilton remains a beacon of innovation, quality, and success.
This continued leadership is the result of our Team Members staying
true to our Vision, Mission, and Values. Specifically, we look for
demonstration of these Values:
- Hospitality - We're passionate about delivering exceptional
- Integrity - We do the right thing, all the time.
- Leadership - We're leaders in our industry and in our
- Teamwork - We're team players in everything we do.
- Ownership - We're the owners of our actions and decisions.
- Now - We operate with a sense of urgency and disciplineIn
addition, we look for the demonstration of the following key
- Customer Focus
- AdaptabilityWhat will it be like to work for Hilton?Hilton is
the leading global hospitality company, spanning the lodging sector
from luxurious full-service hotels and resorts to extended-stay
suites and mid-priced hotels. For nearly a century, Hilton has
offered business and leisure travelers the finest in
accommodations, service, amenities and value. Hilton is dedicated
to continuing its tradition of providing exceptional guest
experiences across its global brands . Our vision to fill the earth
with the light and warmth of hospitality unites us as a team to
create remarkable hospitality experiences around the world every
day. And, our amazing Team Members are at the heart of it all!Job:
SalesTitle: Sales Administrative AssistantLocation: nullRequisition
Keywords: Hilton, New Orleans , Sales Administrative Assistant, Sales , New Orleans, Louisiana
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